Plan an Event at Reed College
There are many important and sometimes forgotten elements involved in planning events. Follow these four important steps and you will be off to a great start to hosting a successful event at Reed College.
Step 1: PLAN AHEAD. Plan ahead and make sure you have enough time to implement your event. Every event, no matter how simple or intricate requires advance planning and organization.
Step 2: READ EVENT PROTOCOLS.
- Facility Use Priorities
- Facility Use Restrictions and Requirements
- Rental Rates
- Risk Management Requirements
Step 3: GET APPROVALS FOR FACILITY USE. Before you commit to holding an event at Reed, complete the proper form for necessary approvals.
- Space/Event Request Form: For All Faculty, Student, and Staff Requests
- Campus Rental Request: For External Events Including Co-sponsored, and Rental Requests
Step 4: CREATE AN EVENT MANAGEMENT CHECKLIST. Download our sample event management checklist. Customize tasks and timelines for your specific event.
Step 5: EXECUTE. Once you have
Important event planning information
Accommodations
Audio/Visual Services
Campus Services and Amenities
Dining and Catering: Bon Appetit
Event Management System (EMS)
Campus Rental Request: For All External Rental Requests
Facility Use Priorities
Campus Rental Rates
Facility Use Restrictions and Requirements
Portland Attractions
Public Affairs
Reserve a Room: For Faculty, Student, and Staff Simple Room Reservations
Risk Management Requirements
QUESTIONS? Conference & Events Planning is here to help.